Administrative Assistant

Monday through Friday

$23.00 - $27.00 per hour

Position Overview

We are seeking a detail-oriented Administrative Assistant to support a busy construction and engineering organization in North County San Diego. This role plays a key part in day-to-day office operations, supporting project teams, maintaining compliance documentation, and ensuring efficient administrative processes. The ideal candidate will have prior experience in the construction industry and thrive in a fast-paced environment.

Key Responsibilities

• Prepare and submit prevailing wage and union-related documentation for construction projects.
• Process and maintain certified payroll records through applicable reporting systems and agencies.
• Utilize platforms such as LCP Tracker, eMars, Prism, and the California DIR portal.
• Welcome visitors and provide professional front desk support.
• Answer and direct incoming phone calls.
• Maintain organized filing systems for company and project documentation.
• Perform data entry with a high level of accuracy and attention to detail.
• Create and distribute bid invitations and project communications on behalf of the estimating team.
• Assist with maintaining driver records, equipment logs, and related compliance documentation.
• Support various administrative and office functions as needed.

Qualifications

• Previous administrative experience within the construction, contracting, or engineering industry.
• Knowledge of prevailing wage reporting and certified payroll processing.
• Strong proficiency in Microsoft Office Suite, including Excel, Outlook, and Word.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities.
• High level of accuracy and attention to detail.
• Ability to work independently as well as collaboratively with internal teams.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.